ASP Monograph
 

C. Authors' Information

Untitled

1.  Letter to Authors

2.  Copyright Issues

2.1  Receive Permission to Use Images

2.2  Copyright Declaration

2.3  Copyright Form

3.  Authors' Instructions, Template and Macros

4.  Technical Resources Regarding Images

5.  "Advice on Writing a Scientific Paper" by C. Sterken (ASPCS Vol. 349, p. 445)

6.  Final Checklist Before Submitting to Editors

7.  Checking Your Paper for Possible Printer Errors

8.  Submitting Your Paper


1.  Letter to Authors

Dear Authors:

We are pleased you are contributing to a volume which will be published in the ASP Conference Series (ASPCS). We have provided this web page to give you quick access to the essential ASP templates, macros and instructions you will need when preparing your paper for publishing. Please also refer to any other specific instructions which may be provided by the editors of your volume.

Most importantly, when preparing your manuscript, it is very important that you completely follow the Instructions for Authors and that you do not change any of the macros or templates. This will make the editor's job much easier when he compiles the entire volume and will provide a much higher quality publication–especially if you pay particular attention to the information on image requirements for resolution and quality of the images. It has been our experience that most problems encountered when submitting the volume to the printer could have been best resolved by the authors in the original source files. Please take care to provide 1) tamper-free .tex files which have not been "rigged" with special packages or spacing and 2) the very best images possible.

Finally, before submitting your paper to the editor, please run it through our printer's online preflight process and correct any items which are flagged as potential printing problems. As the saying goes, "An ounce of prevention is worth a pound of cure." Problems remedied early on by the author will save a great deal of time in the later stages of publishing the volume.

If you have specific questions about your paper, volume, deadlines, or use of the macros and instructions, please contact your editor. You may send feedback about the macros and instructions by e-mail to lisa@aspbooks.org.

Best wishes,
ASPCS Staff
aspcs@aspbooks.org

2.  Copyright Issues

2.1  Receive Permission to Use Images.  It is very important that authors receive permission—from both the publishing company and the original author—to use any image which has been published previously, which belongs to someone else or which has been used elsewhere. For your convenience, we have provided a Permission to Use form which you may fill in and send to the owner or copyright holder. Once permission has been received, an acknowledgement of the source should be included at the end of the figure caption. Possible formats for various circumstances are suggested below:

  • Image/drawing/photo courtesy of [individual or organization who created the image]
  • Referenced in this volume, [author name] p. [xxx]
  • By the kind permission of [publisher, volume number, author and page number]
  • Copyright held by [name and place]

2.2  Copyright Declaration.  Many questions regarding copyrights are answered in Chapter 4 of The Chicago Manual of Style. Section 4.13 specifically states:

The author of a work possesses, at the beginning, a bundle of rights that collectively make up copyright. When a work is to be published, the author normally transfers some or all of these rights to the publisher, by formal agreement. Two of these rights are basic from the publisher's point of view: the right to make copies of the work (traditionally by printing, and now often by digital reproduction) and the right to distribute such copies to the public—in sum, to publish the work. In the case of online publishing, reproduction and distribution blend into the act of transmitting the work on demand to the reader's computer.

The copyright position of the ASP is that abstracts may be placed on the Internet, but entire volumes may not be posted on the Internet for a period of three years, at which point they will become public domain. Authors may post their individual papers on their own web sites individually, if they desire. The author's work is his or her own and will remain so. Individual authors' papers may be reproduced elsewhere, however permission must be obtained from the ASP if published verbatim.

Before publishing your paper, the ASP must have a Copyright Form for each paper. Please submit this form to your editor, including the volume title or name of the conference. He will then submit all forms to the ASP prior to the publication of the volume. The form includes instructions which pertain to authors from governmental agencies.

2.3  Copyright Form

Choose your preferred format to download the Copyright Form from the list of files below.

3.  Authors' Instructions, Template and Macros

Please carefully read and follow these instructions when preparing your paper for publication. You will need to download each of these files to prepare your paper:

If your browser does not prompt you to download or save the file, you may save the file by doing the following:
• IE/Netscape users: right click the link and choose the "Save Target As . . ." option
• Firefox users: right click the link and choose the "Save Link As . . ." option
ASPauthor.zip All files required by the editor, including instructions, templates, and macros for both editors and authors (all files below) 979 KB
OR Download files individually:
aspauthor2006.pdf ASPCS Instructions for Authors–PDF format 340 KB
aspauthor2006.tex ASPCS Instructions for Authors Using LaTeX 2e Markup–LaTeX format 104 KB
asptemplate.tex Author's Paper Template 2 KB
asp2006.sty ASPCS Style File 17 KB
marginguide.pdf Margin Guide (set page scaling to "none" when printing) 14.4 KB
copyrightform.doc
copyrightform.wpd
copyrightform.pdf
copyrightform.htm
Copyright Form 5.9 KB
8.1 KB
31.2 KB
5.2 KB
permission.doc
permission.wpd
permission.pdf
Permission to Use Form 165 KB
296 KB
207 KB
authorcklist.doc
authorcklist.wpd
authorcklist.pdf
Author's Final Checklist 31.5 KB
9.7 KB
12.1 KB
usinggraphicx.tex Graphicx Instructions–LaTeX format 8 KB
usinggraphicx.pdf Graphicx Instruction–PDF format 69 KB
rgp.eps
cmyk.eps
demo.eps
demo2.eps
Supplementary image files called by author's aspauthor2006.tex and graphicx.tex 210 KB
209 KB
1 KB
1 KB
ASPauthorreadme.txt Text file listing each file and what it is 2 KB

4.  Technical Resources Regarding Images

For help on image requirements, please follow these links:

5.  "Advice on Writing a Scientific Paper" by C. Sterken

For helpful advice on writing your paper, please see this paper, published in ASPCS Vol. 349, p.445:
www.aspbooks.org/custom/publications/paper/?paper_id=3175

6.  Final Checklist Before Submitting to Editors

Please check each item in the Author's Final Checklist to ensure your paper is ready to submit to the volume editors.

7.  Checking Your Paper for Possible Printer Errors

We ask all authors to check their own papers for potential publication problems before submitting by going to: http://dx.sheridan.com/about/main.html.

1.  Click on: Start checking files now for free
2.  Enter information, then click on: Go to step 2
3.  Choose: Browse
4.  Choose the file you wish to check

If the online preflight encounters Type 3 fonts, you must correct those problems before submitting to the editor. These font problems are most commonly found in images. If that is the case, the problem must be resolved in the source software, setting it to use Type 1 fonts rather than Type 3 fonts.

Type 1 fonts reproduce differently than Type 3 fonts. A type 3 font has a fixed dots per inch (dpi). For example, if a Type 3 font displayed at 300 dpi yet our printer was capable of reproducing at 1200 dpi, the font would still only print at 300 dpi. On the other hand, a Type 1 font does not have a fixed dpi, thereby allowing it to adjust to the dpi used by the printer. A visual example of the possible difference between the two font types is provided below:

Type 1 font Type 3 font
Type 1 font Type 3 font

More information about Type 1 and Type 3 fonts may be found through an online search for "Type 3 fonts".

8.  Submitting Your Paper

Send all files necessary to compile your paper to the editor. Also send the editor the signed copyright form and any illustration permission forms, if not already submitted. If any of your contact information has changed (address, email address, phone number, etc.), send that update to the editor also to ensure prompt e-book access and delivery of printed volume when available.